Solution

                 Recognising the problems faced by organizations with multiple sites spread across different areas, My.Asset is specially developed to harness the powers of Internet to provide enterprise assets management for multi-sites organization. My Asset is a web-based system, built on PHP & MySQL database to provide high volume, multi-sites application. Companies no longer have to be constraint by the size of their LAN. They can make use of this system to maintain a central database, while allowing access by users from any remote sites. Authorised users can log in anywhere where they have internet access, even from the comfort of their home. The system allows the creation of multiple centers or business units. This allows individual centers to manage their own assets, while under the umbrella of the central command. Users can only access assets under their own centres. Organisations will be glad to know that while individual centers still holds responsibility over their assets, the company HO can have a wide view of the entire assets. Individual centers can still make use of the mobile Palm Pilot with barcode scanning technology to effectively inventory or audit checks. The system prints high quality labels to uniquely identify the assets. On-site verification and transfer of assets can never be easier! Emails can also be sent to the relevant parties whenever there are any transfer of assets. This is especially important when assets are transferred from one remote location to another.

Using Barcode/RFID to track your assets

            Barcode : The simplest, quickest and most accurate way to track physical assets. Barcodes make it possible for anyone in the organisation (even temps and contractors) to accurately identify assets. No need to have experts spend their valuable time ticking assets off sheets of paper.. Using a low cost handheld scanner you can scan a room of assets in minutes, download it to a computer and complete a check of assets in a fraction of the time it takes with paper. No more re-keying from clipboards. Barcode readers are hundreds of thousands of times more accurate than people at recording numbers and text. Using handheld computers you can record asset information at the asset, rather than in the office - keeping data as accurate as possible. Keeping your asset data on the network means you can share it and protect it. You can provide your accountants with an accurate list of assets at the touch of a button (well, a few touches)

       RFID : Radio Frequency Identification (RFID) is the most sought-after technology to track physical assets in an organisation. Even though it’s a bit costlier solution than barcoding, it is quicker and more efficient than the latter. Using a handheld RFID scanner will enable you to scan a room of assets in seconds since it doesn’t require a line of sight unlike how it is in barcode. RFID automates Asset Tracking where the reader can be several feet away and still get an accurate scan. It also helps in reducing inventory times from days to hours.

Steps you need to take in order to track your assets

             Decide who will be responsible for your asset management. They will be responsible for the job of adding and removing asset records. They will also manage the process of labelling everything that needs to be tracked and ensuring there is a regular check of assets. With no one responsible for it, it won't happen! Decide what you want to track. Not everything is depreciable, so you might not need to track those items. Other items such as digital cameras are usually worth less than the 'capitalisation' level for most organisations, but they are easy to lose so tracking them is important. Decide what information (reports) you want out of the system i.e. where the assets are, what the assets are, who has them, when they were moved or changed, when they were last checked, if they've been taken off the asset register (and why) and many other answers. Create your asset database. We are able to handle the importation of data if you want us to. Stick a barcode to your assets and record the number in the database, along with the asset description. Keep a regular record of assets being added to your register and more importantly, assets going out. Read the reports and manage your assets.